Trent Architecture + Design Limited

T.A.D. Architects Administration & Marketing Apprentice REF: LS874 - Advanced (Level 3)

Trent Architecture + Design Limited (Employer)

Meadowhall Training Limited (Training Provider)

Weekly wage £161.25
37.5 hours per week Shifts to be confirmed.
12 months (duration)
14 December 2020(start date)
Business Administrator (apprenticeship standard)
30 November 2020 (application closing date)
Register interest

Job Description

The Admin & Marketing Assistant provides full administrative, secretarial and marketing support to the business, staff and Directors, relation to T.A.D. Architects & T.A.D. Project Safety.

Responsibilities

The Admin & Marketing Assistant provides full administrative, secretarial and marketing support to the business, staff and Directors, relation to T.A.D. Architects & T.A.D. Project Safety.

Duties will include:

Admin Responsibilities

  • Undertake General Administration duties either alone or with others as necessary to ensure the smooth operation of the business
  • Collating, photocopying and binding of reports etc.
  • Answering the telephone to external callers
  • Word Processing
  • Processing incoming and outgoing post
  • Greeting visitors, signing them in, preparing beverages for visitors / meetings
  • Preparing meeting spaces
  • Scanning / copying / printing documents or drawings
  • Coordinate lunch breaks with other administrative staff to ensure cover between 12-2pm for above duties
  • Responsible for project filing of the Directors, including paper and e-mails
  • Assist the Director responsible for PI Insurance by collating information from staff
  • Assist the Director responsible for Continuing Professional Development (CPD) in coordinating CPD activities in the office and attendance of external activities by members of staff. Record all CPD activities
  • Assist the Director responsible for Company Policies in ensuring their review and updating in line with review periods
  • As the individual develops, to an agreed programme, they will be expected to take on more responsibility and control of the processes and activities, rather than simply responding to tasks
  • In conjunction with the Director responsible for CPD, plan and organise the office CPD programme, and coordinate attendance by staff at external activities in line with the Training & Development Policy and ensure CPD records are up to date and accurate
  • Plan, manage and coordinate the review and updating of all Company Policies in line with review periods

Marketing Responsibilities:

  • Assist the Directors in implementing the Marketing Strategy
  • Assist in market research
  • Assist in marketing campaigns
  • Update marketing material and information, including websites and tendering portals
  • Input data into the CRM (Client Relationship Management) System
  • To prepare marketing presentations, complete questionnaires and tender documentation
  • Post social media content as instructed
  • Coordinating company promotional events
  • Assist the Directors in achieving third party accreditations and compliance
  • Update Professional Indemnity Insurance records of sub-consultants
  • Assist in the timely submission of third-party accreditation submissions, including CHAS and Constructionline
  • Update information held by clients, registered bodies and framework organisations as required
  • Issue Client feedback forms as directed, follow up and record results
  • As the individual develops, to an agreed programme, they will be expected to take on more responsibility and control of the processes and activities, rather than simply responding to tasks
  • Develop the Marketing Strategy in conjunction with the Directors
  • Undertake and coordinate market research
  • Coordinate marketing campaigns
  • Ensure all marketing material and information, including websites and tendering portals is regularly updated
  • Management of the CRM System
  • To prepare marketing presentations, complete questionnaires and tenders in conjunction with the Directors and coordinate their timely submission
  • Responsible for the delivery of Social Media content in line with the Social Media Policy and framework
  • Arrange company promotional events
  • Coordinate third party accreditations and compliance
  • Ensure that all Sub-consultants Validation Questionnaires are updated annually, including PI records
  • Prepare and coordinate the timely submission of third-party accreditation submissions, including CHAS and Constructionline
  • Ensure that all information held by clients, registered bodies and framework organisations is kept up to date and any requests for information are addressed
  • Prepare, coordinate and obtain Client feedback as projects are completed in line with the Quality Manual and as required by Frameworks and Constructionline, including any Key Performance Indicator (KPI) recording

Future Prospects

Potential to progress into permanent position within the company

Reality Check

The Apprenticeship National Minimum Wage guide (ANMW): https://www.gov.uk/national-minimum-wage-rates

Skills Required

  • Good computer literacy, including use of Microsoft Office Packages, including Word and Excel
  • Computer literacy, including use of Microsoft Publisher, Photoshop, InDesign, Illustrator
  • Ability to use web-based portals and online databases
  • Use of social media platforms
  • Effective listening, verbal and written communication skills

Qualities Required

  • Working as part of a team and on own initiative reliable/punctual
  • Aptitude for time management, and meeting deadlines
  • Methodical and flexible approach
  • Professional and friendly manner
  • Ability to maintain a high level of confidentiality and discretion at all times
  • To undertake training and qualifications as deemed appropriate for the post
  • Enthusiastic and positive attitude towards work
  • Self-motivated

Qualifications Required

GCSE* grade 4 (C) or above for a minimum of 5 GCSEs*, including maths and English (*or equivalents)

Training Provided

The successful candidate will study a Business Administrator Level 3 Standard qualification. This will be aided by an assessor who will carry out all assessments as Work-based Learning within the workplace.

Register interest

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