Aures London Ltd

Public & Private Event Assistant Apprentice - Advanced (Level 3)

Aures London Ltd (Employer)

Big Creative Training Ltd (Training Provider)

Annual wage £8,945.00
40.0 hours per week Normal hours of work Monday – Friday, 10 AM – 6 PM with event booking hours taking precedence. PLEASE NOTE: some events may involve long hours and go late into the night/ early morning - sometimes 2/3AM. These are limited and Aures will provide taxis
15 months (duration)
1 February 2022(start date)
Event assistant (apprenticeship standard)
31 January 2022 (application closing date)
Register interest

Job Description

Exciting entry -level apprenticeship in events, with leading 'Well-Tech' London based venue.

Responsibilities

Reporting to the senior management team, you will be heavily involved in the following areas:

Sales & events:

  • Situated at the front of the venue, you will be first point of contact for all walk-in's, phone, email and online enquiries
  • Creating initial proposals & event quotations; send final details to management to draft up contracts and finalise the event
  • Manage venue diary – hold dates, book meetings and site visits
  • Feedback messages to the managment team via email
  • Use excellent customer service to qualify and nurture sales leads
  • Responding to enquiries, client meetings, show-rounds & site visits, taking bookings
  • Conducting site visits with clients and answer any questions
  • Supporting sales through our CRM system – chasing leads and helping to open / close opportunities
  • Help chasing clients for payment and signed documents Marketing & BDM
  • Help capture good photos for social media channels and our photo log of each event or film shoot
  • Building relationships with existing and potential corporate/private clients, venue finding companies, conference agencies and corporate & private supporters
  • Attend networking events

Event Specific:

  • Event contact during events
  • Responsible for all H&S Risk Assessments
  • To support Aures with ensuring security procedures followed and maintained
  • Liaise with all subcontractors and make sure they adhere to our H&S policies
  • Versed in tech to support as backup for basic AV requirements

Reporting Procedures:

  • Daily event reporting
  • Follow up with clients the following day

Finance and office admin:

  • Create quotes and raise invoices in Xero
  • Help chase client payments
  • Order stationary, water and other office items to support the team

Salary - The salary advertised is the initial starting point during your probation period. This is set to rise throughout the duration of your apprenticeship.

Future Prospects

  • We will review all future progress based on successful completion of the apprenticeship

Reality Check

  • Normal hours of work Monday – Friday, ideally 10AM – 6 PM. PLEASE NOTE: some events may involve long hours and go late into the night/ early morning - sometimes 2/3AM. These are limited and Aures will provide taxis home

Skills Required

  • Organisational skills
  • Communication skills
  • Networking Savvy
  • A Basic Understanding of Events
  • Client-first Approach
  • Problem-solving skills
  • Negotiation and budgeting
  • The ability to multitask

Qualities Required

  • Passionate about events
  • Results focused
  • A passion to deliver outstanding results with excellent attention to detail
  • Continual improvement mindset
  • Leader and team player
  • Ability to work well in a team

Qualifications Required

  • Five GCSEs at Grades A*-C or 9 – 4 (including English & maths), Functional Skills Level 2 in English and maths, or a relevant Level 2 Apprenticeship

Training Provided

  • In-house training Level 3 Events Assistant
  • Level 1/2 Functional Skills in maths and English (if required)
Register interest

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