Seera Building & Development Limited

Personal Assistant Administration Apprentice - Advanced (Level 3)

Seera Building & Development Limited (Employer)

Bedford College (Training Provider)

Weekly wage £200.00
40.0 hours per week Monday to Friday 8:30am- 5:00pm (1 hour lunch)
18 months (duration)
10 January 2022(start date)
Business administrator (apprenticeship standard)
12 December 2021 (application closing date)
Register interest

Job Description

Sira building are recruiting for a Personal Assistant Administrator to work within their team carrying out office organisation, performing administrative duties and communicating relevant information to customers, clients and staff.

Responsibilities

Sira building are recruiting for a Personal Assistant Administrator to work within their team carrying out office organisation, performing administrative duties and communicating relevant information to customers, clients and staff.

Main roles and responsibilities:

  • Liaise with all existing and potentially new clients, merchants, suppliers and contractors
  • Interacting with clients/ Contractors either on the phone or in person and building relationships
  • Answering phones and connecting calls to the correct departments
  • Organising files, filing and archiving 
  • Recording all phone messages and forwarding messages
  • Collecting and inputting company data
  • Preparing, sending and filing emails
  • Preparing documents, printing, copying, and binding
  • Collecting and sorting post
  • Acting as a personal assistant to the 2 directors
  • Scheduling travel arrangements. appointments and events
  • Updating, reminding, and creating new appointments for both directors and informing them.
  • Preparing meeting rooms by setting up chairs and getting refreshments
  • Participating in office meetings and taking meeting minutes
  • Use spreadsheets to track expenses and company spending
  • Ordering office stationery and other supplies

Future Prospects

A potential full time position upon completion of the apprenticeship

Reality Check

Candidates must attend an initial interview with a member of the  Apprenticeship Recruitment Team and complete an online maths and English test which will be sent out prior to your initial interview if you meet the entry criteria. Please note this is part of the recruitment process and must be completed in order for your application to be progressed to the next stage.

Only candidates who have fully completed the application will be considered. Please be aware that the closing date is subject to change without prior notice.

Skills Required

  • Filing
  • Organisation
  • Proficiency in Microsoft Office Suite
  • Time Management
  • Communication
  • Attention to Detail
  • Problem Solving
  • Multi-tasking
  • Typing
  • Computer Skills including Excel

Qualities Required

  • Hardworking 
  • Trustworthy
  • Punctual
  • Use own initiative
  • Polite
  • Adapts quickly to change 
  • Likes to work in office environment

Qualifications Required

To be considered for this role you will need GCSEs at grades 9-4 (A*-C) or equivalent including English and maths.

Training Provided

You will gain the following qualifications:
Business Administrator Level 3 Apprenticeship

 Plus…

  • Functional Skills in English and Maths
  • Functional Skills in ICT

During this apprenticeship you will study a range of topics, including:

  • IT
  • Record and document production
  • Decision making
  • Planning and organisation
  • Project management
  • Policies
  • Relevant regulations
  • Stakeholders
  • Processes and external environment factors
Register interest

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