Acorn to Oak Pre School Llp

Office Administrator Apprenticeship - Advanced (Level 3)

Acorn to Oak Pre School Llp (Employer)

South Thames Colleges Group (Training Provider)

Annual wage £10,500.00
40.0 hours per week Monday - Friday - 8.30am - 4.30pm
17 months (duration)
6 September 2021(start date)
Business administrator (apprenticeship standard)
27 August 2021 (application closing date)
Register interest

Job Description

You will be supporting the Nursery with daily administrative duties to ensure smooth running of the department. You will work towards a Level 3 Business Administrator apprenticeship standard.


Duties will include:

  • To provide the admin support to the nursery ensuring that highest level service is provided to the customer, whilst supporting the business
  • To work towards achieving a happy & welcoming environment for children, parents & visitors 
  • To generate and distribute our newsletter weekly 
  •  Supports the Nursery in achieving targets set by the Office Manager and business
  • Supports the Office Manager and the team to allow them to achieve high standards of childcare
  • To ensure that all children receive stimulating play experiences appropriate to their age and stage of development
  • To adhere to all policies and procedures at all times
  • To maintain family and account records (paper and electronic)
  • To collect fees including the administration of Childcare vouchers, pursuing outstanding fees and resolving any account queries
  • To maintain accurate and confidential staff, children’s and parent’s records (including equal ops monitoring and staff qualifications)
  • To create new parent and employee packs
  • To assist in preparing monthly payroll spread sheets
  • Ensure that this is authorised by the Office Manager before forwarding to finance department
  • Photocopying, laminating and other general office duties
  • To submit payments for authorised invoices, apply for authorised refunds and tracking receipts
  • To generate invoices and receipts through Connect Childcare
  • To keep petty cash records where applicable
  • To communicate pleasantly and effectively in person, in writing and on the telephone
  • To order from suppliers under supervision
  • Keeping the office & staff area tidy
  • To develop effective relationships with your colleagues and carers
  • Support the maintenance of a safe and clean environment for children
  • Attend staff meetings and appropriate training courses when required
  • Any other duties requested by the Office manager
  • This job description is not exhaustive and may be reviewed further to the requirements of the Nursery

Future Prospects

Potential to progress into a full-time role upon completion of this apprenticeship.

Reality Check

Excellent rates of pay, bonuses and benefits with ongoing support and career development. 28 days paid holiday including bank holidays plus an additional 2 weeks paid holiday over the Christmas and New Year. You will need the ability to work at short notice.

Skills Required

  • Have a warm and positive approach to children
  • Ability to develop good working relationships with parents and other service providers
  • Ability to co-operate and adhere to health and safety policy, practices and instructions
  • Flexibility including the ability to cope with changing needs and demands
  • Able to work on own initiative and manage own workload Approachable, reliable & conscientious
  • Flexible and creative approach to problem-solving
  • Excellent task management/organisation

Qualities Required

  • Good sense of humour and willingness to be practical in the day-to-day running of the nursery
  • Record keeping and reporting
  • Clean, tidy
  • Maintaining a professional appearance/attitude at all times

Qualifications Required

A*-C/9-4 maths and English or equivalent.

Training Provided

  • Level 3 Business Administrator Apprenticeship Standard
  • Functional Skills in maths and English if required

You will attend Kingston College for your off the job training.

The course covers a wide range of topic areas such as communication, finance, business processes, understanding the business environment etc. The topic areas are designed to help build the knowledge, skills and behaviours to achieve the end point assessment which is taken at the end of the apprenticeship through an independent assessment organisation.

Register interest