COSINE UK LIMITED

Live Events and Experiential Administrator Apprentice

Employer:

COSINE UK LIMITED

Training Provider:

HIT TRAINING LTD

Weekly wage £300.00
35.0 hours per week Monday - Friday 9.00am - 5.00pm
duration: 12 months
start: 25 September 2019
Haddenham
Advanced(level 3)
Event Assistant (apprenticeship standard)
19 September 2019 (application closing date)
Working as part of the Hyphen team this role is primarily responsible for supporting the wider team with delivery of day to day admin and research to ensure projects are run in a smooth and organised way including supplier sourcing and management.

Responsibilities

Hyphen is a boutique live events and experiential full service agency which is part of the Omnicom network. They offer clients a 360 approach to their event and experiential briefs and they work with clients including: Vodafone, Bumble, Merlin, Mars, Shell and Honda.

Working as part of the Hyphen team this role is primarily responsible for supporting the wider team with delivery of day to day admin and research to ensure projects run in a smooth and organised way including supplier sourcing and management. Alongside this, the successful applicant will work towards completing a Level 3 Event Assistant Qualification.

Main responsibilities/accountabilities: 

1. Activity set up and support: 

  • Support the project lead to set-up a project folder and detailed timelines and project plans for projects within your remit
  • Delivery of specified tasks within the project plan
  • Attend team meetings and take and share notes on the same day
  • Complete recruitment paperwork and then input onto the system and inform the recruitment team when complete
  • Keep the purchase tracker for assigned projects up to date. Flag any overspend to the wider team immediately
  • Ensure that appropriate site visits and Health and safety risk assessments are completed by the project lead and stored effectively
  • Source catering and entertainment as required and make recommendations to AM
  • Work with Printer to produce any materials required for the event

2. General duties:

  • Process all purchase orders and invoices to agreed SLAs
  • Monitor shared in-box and ensure all mails receive a timely response

3. Logistics and Warehousing: 

  • Joint ownership of the day to day relationship with our L and D supplier
  • Keep on track of all items stored within the facility and their condition, flagging any issues with the wider team

4. Delegate support: 

  • Set up delegate registration and create attendee tracker
  • Arrange travel and accommodation for delegates
  • Collate event evaluation data and share with AM

5. Activation Team support: 

  • Process onsite event activation team expenses and wages within agreed timeframes
  • Ensure that all relevant kit and product is distributed and asset management is completed in support of service delivery
  • Ensure activation kit for the event team is fit for purpose

6. Other: 

  • Networking - attend and seek out industry/supplier/Omnicom showcases and events and network to establish Hyphen and yourself within the wider industry
  • Market Knowledge - develop and maintain a thorough and detailed market, wider industry and competitor awareness
  • Other duties as required which are reasonably within the scope

Future Prospects

This is a full time role which if the apprenticeship proves successful would develop into an account executive role. 

Reality Check

We will be moving office during the summer to Thames. 

The role will involve supporting onsite at some events so would be great if the candidate can drive and has a car/access to a car (onsite parking available). 

For more information on the ANMW, please visit: https://www.gov.uk/national-minimum-wage-rates

Skills Required

  • Great administration and processing skills (ideally using computer programmes similar to Peoplesoft, excel, powerpoint)
  • Excellent written and verbal communication skills
  • Basic finance knowledge

Qualities Required

  • Passion for live events and the industry
  • Fun, bubbly personality
  • Flexible and nimble approach
  • Desire to progress in the industry
  • Creative thinker

Qualifications Required

  • Ideally educated to A level or over (or the equivalent)
  • Maths and English will be assessed as part of the interview process

Training Provided

  • Event Assistant apprenticeship Level 3
  • Maths and English if required
Apply now

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