Legal Administration Apprentice

This is an opportunity to join Thursfields Solicitors as the Business Administrator Apprentice, you will support the Residential Property department at the Sedley office. You will be working towards a level 3 Business Administrator Standard.

Responsibilities

Duties and responsibilities will include:

• Administration of files
• To support the team with administrative tasks and action work as delegated by supervisor
• Client relationship management at the start and end of a transaction
• Provide telephone support and deal with client queries
• Opening new instructions accurately and within service standards
• Ensure work issues or problems are reported immediately
• File closing
• Post-completion processes - Stamp Duty Land Tax, Land Registry, reporting to clients and mortgagees, Conveyancing Scheme protocol compliance
• Collating evidence of title and reporting on title to land
• Collating searches and reporting on search results
• Providing cover for reception as and when required
• Any other tasks required to support the team or requested by management
• To ensure that outstanding client care is given at all times and to maintain a highly professional approach
• To manage all documents methodically and efficiently and in accordance with the Firm’s procedures and the LEXCEL quality mark requirements
• To undertake such other duties as commensurate with the role
• Reception duties – greeting clients, answering and directing calls, taking accurate messages, opening and distributing post, compiling outgoing post, preparing meeting rooms, taking client payments

The duties in this job description should be carried out in a manner which promotes equality of opportunity, dignity and respect for all employees and is consistent with the Firm’s Equality and Diversity policy.

Future Prospects

Potential progression into a legal assistant as the business grows and opportunity to apply for other roles within the business e.g. secretarial roles if they become available.

Reality Check

Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).  For more information please visit: https://www.gov.uk/national-minimum-wage-rates

Skills Required

• Must have good organisational skills
• Must have attention to detail
• Good numerical, IT and time management skills
• Excellent communication skills (both written and verbal)
• Professional telephone manner
• Take responsibility for managing a busy role
• Ability to work under pressure
• Previous work experience involving dealing with people is useful but not essential
• Able to use initiative

Qualities Required

• Calm under pressure
• A professional and friendly manner
• Willingness and ability to learn on the job
• Approachable, confident and reliable
• Hardworking, eager to learn and develop new skills
• Team worker with a flexible, professional attitude

Qualifications Required

• Minimum 3 A Levels grades A-C (or equivalents)
• 5 GCSEs at grades A*-C/9-4 (or equivalent)

Training Provided

• Level 3 Business Administrator Apprenticeship Standard
  
• Functional skills in maths, English and ICT, if required