This role is a development opportunity for a well-organised, self-motivated, and proactive individual to support GEL’s vision - “to be recognised as one of the leading environmental service providers in west London and across the capital”.
In this varied role, the successful candidate will provide administrative support across different areas of the business - Finance, Human Resources, Administration, Operations and Fleet Management - which may involve scheduling meetings, minute-taking; and developing and maintaining good practice in the storage of electronic files.
Responsibilities will include:
- Supporting the business by undertaking admin and other duties as required by allocated manager
- Maintenance of well-organised electronic filing
- Liaising with stakeholders from the London Borough of Ealing, residents and others, to request data and other information
- Sending/receiving emails on behalf of allocated manager (s) to internal departments and colleagues
- Assisting in the organisation of internal and external meetings, including helping with equipment set-up
- Producing and updating spreadsheets within Microsoft Excel
- Taking minutes at team meetings and other meetings
- Coordinating and liaising with colleagues to ensure actions from minutes are agreed and implemented
- Raising Purchase orders and receipting invoices for using financial system Agresso (training to be provided)
- Setting up new suppliers
- Ensuring that good practice, customer care and health and safety are fully blended into day-to-day activities
Future role within company subject to achievement of the apprenticeship programme.
Enhanced Vetting - Disclosure Barring Service Check.
Due to the confidential and sensitive nature of the information that the Business Apprentice may have access to in the regular course of their duties, this role requires the successful candidate to undergo an enhanced Disclosure Barring Service (DBS) check.
Training allowance (Pay) annual amount: *£18,245.50.
*Starting rate of UK Living Wage currently £9.30ph which will increase on successful completion of probation (usually at 6 months) to London Living Wage currently £10.75ph.
Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). For more information please visit: https://www.gov.uk/national-minimum-wage-rates
- Excellent organisation skills, able to support the business by maintaining good electronic filing records
- Good attention-to-detail, with the ability to take detailed minutes from meetings
- Excellent time-management, with the ability to meet deadlines
- Good communication skills, with clear spoken and written English
- Good knowledge and understanding of Microsoft Office (specifically Word, Excel and PowerPoint) and the internet
- Able to understand the importance of confidentiality within the workplace and adhere to Greener Ealing policies on data protection and GDPR
- Aware of equality and diversity and health and safety and able to work within these policies
- Ability to work flexibly as part of a team, asking and giving support as needed
- Ability to use initiative and learn to prioritise your own workload
- Well presented with a smart appearance
- Excellent timekeeping and punctuality, understanding the impact that this has on the effectiveness of the team
- GCSEs A*-C / 4-9 in English and maths or equivalent and have proof of this
Level 3 Business Administrator apprenticeship standard.
Apprenticeship Delivery: Work based qualification. A tutor will visit you every 4-6 weeks in your workplace.
The Apprenticeship programme is made up of different units. Apprentices will be assessed on their knowledge, skills and behaviours throughout the apprenticeship and tracked online using an e-portfolio.
These are grouped into 3 themes which complement each other and are as follows:
- Core Business and Administration
- Managing Self and Personal Skills
- Using Resources and Achieving Results
- After each theme is complete, a Mock End Point Assessment is carried out to ensure apprentices are prepared for the End Point Assessment at the end of the programme
- After a minimum of 372 days and successful delivery of the programme, the end point assessment will take place. The end-point assessment is a synoptic assessment of the skills, behaviours and knowledge that have been developed throughout the apprenticeship
- End-Point Assessments will involve an independent assessor carrying out final assessments with the apprentice, to ensure that the competences and learning within the ‘Apprenticeship Standard’ have been met
- Apprentices can achieve a pass, merit or distinction dependent on how well they perform in their End-Point Assessment