University of Oxford

Degree Apprentice Outreach Programmes Manager-Department of Chemistry - Degree (Level 6)

University of Oxford (Employer)

Abingdon and Witney College (Training Provider)

Annual wage £20,047.00
36.5 hours per week Monday to Friday 9am-5.30pm
4 years (duration)
1 September 2022(start date)
Chartered manager (degree) (apprenticeship standard)
5 July 2022 (application closing date)
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Job Description

We have an exciting opportunity for you to join the University of Oxford as an Degree Apprentice Outreach Programmes Manager in the world-leading Chemistry department. This Chartered Manager Degree Apprenticeship will earn you a BA (Hons) Degree in Business and Management Practice, certified by Oxford Brookes University.


What will the apprentice be doing?


Management and resourcing of the outreach programmes

  • Gain experience of events/organisation across all of our outreach programmes, including conferences, by
    working with relevant parties to ensure outreach events run smoothly and professionally, taking
    responsibility throughout, to include planning, delivery and evaluation. This may include booking rooms
    and catering, confirming attendance requests, sending out event information and reminders to delegates
    electronically, mail-merging personalised delegate programmes, booking speakers etc. and other tasks, as
    appropriate, ensuring that all health and safety requirements are met.
  • Gain experience of UK immigration law by liaising with HR to ensure that all casual staff and ambassadors
    have been confirmed as permitted to work.
  • Liaison with the department’s finance team over bookings for programmes via the university store.
  • Become proficient at providing records of ambassador hours to Finance and HR to assist them in
    processing and submitting payments for casual payroll on a monthly basis.
  • Develop team working skills by liaising with the Chemistry teaching labs team to ensure building access
    to the Chemistry teaching laboratories for ambassadors and interns; assisting with the arrangements for
    training and safety inductions, as appropriate.
  • Gain experience of establishing, developing and sustaining the administrative processes of an effective
    work experience programme, liaising with HR, academic and technical members of the Department in
    different laboratories.
  • Learn to manage the outreach budget, understanding procurement and drawing up service level
    agreements / memoranda of understanding with partners.
  • Learn to manage the ambassador team, recruiting appropriately skilled members, organising appropriate
    training, and monitoring involvement, to include liaison with Doctoral Training Centres (DTCs), as

    Communication and evaluation of the outreach programmes
  • Learn to act as the main point of contact for young people and their supporters (teachers, community
    group leaders, parents etc.) and ambassadors concerning the Department’s outreach programmes,
    responding to enquiries and escalating to others as appropriate.
  • Learn to update and maintain relevant sections of the Department website.
  • Develop skills to promote our outreach programmes through social media.
  • Become proficient in writing relevant updates to internal and external communications.
  • Learning to maintain accurate records of events, delegates, costs, and feedback to ensure that outreach
    activities are monitored, evaluated, and continually improved. This involves being responsible for event
    data collection and entry, including logging events on the HEAT database; recording event attendance for
    internal reporting against targets, in accordance with GDPR and other legal requirements; and generating
    reports on this information to inform performance and help in evaluation and planning.
  • Develop evaluation tools for use across the programmes.
    Any other tasks commensurate with the post. Undertake additional training and development as agreed with
    apprentice’s supervisor, for example attending software-specific courses.

What training will the apprentice take and what qualification will the apprentice get at the end?

Chartered Manager Degree Apprentice


  • 36 months practical training period, plus 6 months for End Point Assessment.

Delivery model:

  • Work-based training with your employer.
  • Day release during term time (approximately 1 day a week for 3 years) at Abingdon Campus.
  • Level 2 Functional Skills in Maths and English (7 days at college for each, if required).
  • Off the job training will count for at least 20% of an apprentice’s time at work.

Qualifications included:

  • Level 2 Functional Skills in English and Maths.
  • BA (Hons) Business Management Practice.
  • Level 6 Chartered Manager (Degree) Apprenticeship.

End Point Assessment:

  • Portfolio based interview.
  • Project presentation.

What will apprentices learn?

  • Understand how to develop and implement organisational. strategy and plans, including approaches to resource and supply chain management, workforce development, sustainability, taking and managing risk, monitoring and evaluation, and quality assurance.  Know how to manage change in the organisation.
  • Know how a project moves through planning, design, development, deployment and evaluation. Understand risk management models and reporting, risk benefit analysis and H&S implications.
  • Understand financial strategies, including budgets, financial management and accounting, and how to provide financial reports.  Understand approaches to procurement and contracting and legal requirements.  Understand commercial context in an organisational setting and how this changes over time.
  • Know how to create marketing and sales strategies.  Know how to segment and target relevant markets and customers (global and local), analysis of opportunities and ways to market. Understand the need for innovation in product and service design.
  • Understand approaches to innovation and digital technologies and their impact on organisations, and how their application can be used for organisational improvement and development.
  • Understand innovation and digital technology’s impact on data and knowledge management for analysing business decision-making.

What is the expected career progression after this apprenticeship?

On successful completion of this apprenticeship there may be other opportunities within the university for the right person to progress further.

Reality Check

Apprenticeship Assessment and Information Session: Any new person applying for apprenticeship roles where Abingdon and Witney College deliver the training will be required to attend an Apprenticeship Assessment and Information Session at Witney or Abingdon campus. This will consist of a series of initial assessments (required prior to any apprenticeship offer), completion of essential paperwork, the opportunity to find out more about the apprenticeship process, the training included, and a forum for your questions As a new apprenticeship applicant you will only have to undergo this process once. If you would like to talk to us about the assessments or if you would need any extra support to attend the Apprenticeship Assessment and Information Session please call us on 01235 216216. By applying for this vacancy you are giving Abingdon and Witney College permission to undertake a Learner Record Service check on your previous qualifications. We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible.

Skills Required

Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Team working, Sensitivity to confidentiality, Priorities when managing work, Time management skills

Qualifications Required

A Level or equivalent 3 A levels (Grade Pass) Essential
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