The Portchester Practice

Data Facilitator Administrator Apprentice - Advanced (Level 3)

The Portchester Practice (Employer)

Peta Limited (Training Provider)

Annual wage £13,650.00
37.5 hours per week Typical start and finish times between 08:30 - 17:00 (Working hours can be flexible). Days to be confirmed.
15 months (duration)
13 December 2021(start date)
Business administrator (apprenticeship standard)
30 November 2021 (application closing date)
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Job Description

This is a fantastic opportunity for an apprentice to gain experience in a leading Practice, from helping on reception to making patient calls and clinical coding. The Data Facilitator Administrator Apprentice will support the Practice and GPs by implementing document management optimisation protocols for all documentation coming into the Practice.


  • Read, scan, code and action all documentation coming into the Practice in relation to patients in line with the set protocol for document management
  • Ensure actions are completed by clinicians in a timely manner and escalate to the Practice Manager / Assistant Practice Manager where appropriate
  • Arrange further appointments or test as required
  • Carry out searches, audits and recalls as required by the doctors, nurses and manager
  • Support the administration of prescription requests coming into the Practice
  • Provide telephone Reception support and Reception cover
  • Administration of nursing team rota and publishing to EMIS
  • Recall system chronic disease management
  • Liaise with primary care network home visiting service

Future Prospects

The Data Facilitator Administrator Apprentice will be joining a data team of 2, therefore there is the opportunity to learn from and be supported by experienced members of staff. The Practice also have prior experience of successfully training apprentices. There is the intention for a full time role to be offered to the successful and suitable applicant upon completion of the apprenticeship. This role has been created with future career prospects in mind.

Reality Check

  • Free onsite parking
  • Yearly holiday allowance of 5 weeks plus Bank Holidays
  • Staff kitchen area
  • Free tea and coffee
  • NHS pension scheme
  • Opportunity to undertake additional medical terminology courses

Skills Required

The ideal Data Facilitator Administrator Apprentice will have a long-term interest in the medical industry. They will also have the following skills and experience:

  • Excellent attention to detail
  • Good concentration
  • The Data Facilitator Administrator Apprentice will be aware of the importance of confidentiality, health & safety, equality & diversity and professional development
  • Strong communication skills
  • Due to the confidential nature of the role, applicants must be aged 18+

Qualities Required

  • Quality driven
  • Resilient

Qualifications Required

  • GCSEs in maths and English with at least a grade C/4 are required

Training Provided

Training to be provided: Level 3 Business Administrator Apprenticeship Standard. You will complete a 15 month apprenticeship which includes 10 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.

Register interest