1. General duties:
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc
- Assist in arrangements for schools’ trips, events etc
- Liaison with EWO and parents
- Provide general clerical/administrative support e.g. photocopying, filing, faxing, completing standard forms, responding to routine correspondence
- Update and maintain computer records
- Produce lists and analysis of data from manual and computer records
- Produce lists/information/data as required e.g. pupils’ data
- Undertake word-processing and other IT based tasks
- Take notes at meetings
- Sort and distribute mail
- Undertake administrative procedures, registers, school meals etc
- Maintain and collate pupil reports
- Undertake routine administration of school lettings and other uses of school premises
- Maintain stock and supplies and re-order as required
- Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, Internet)
- Respond to routine correspondence
- Maintain stock and supplies, cataloguing and distributing as required.
- Operate uniform/snack/other ‘shops’ within the school
- Provide general advice and guidance to staff, pupils and others
- Undertake general financial administration e.g. processing orders, collecting and recording cash, assisting with banking
4. Other Responsibilities
- Be aware of and comply with all school policies and procedures
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the school
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required
- Be aware of and comply with safeguarding responsibilities as outlined in the school’s Staff Code of Conduct and related policies and procedures. This may include reference to the Shropshire Career Pathway Safeguarding JD for school staff
6. Data Protection and other statutory responsibilities
- Be aware of and comply with data protection responsibilities as outlined in the school’s Staff Code of Conduct and related policies and procedures. This may include reference to the Shropshire Career Pathway Data Protection JD for school staff.
Any other duties that the Headteacher/EHT/CEO/Governing Body/Trustees feel is/are commensurate with the post. Whilst every effort is made to explain the main duties and responsibilities of the post each individual task undertaken may not be identified.
Review and Signatures
This job description is subject to review by the Headteacher/EHT/CEO/Governing Body/Trustees in negotiation with the post holder at any time. However, an annual review of this job description and allocation of responsibilities will take place as part of agreed performance management arrangements.
As a two school federation we look to train our staff and give them opportunities to progress within our federation, thus providing continuity for parents and pupils. We are appointing this post as part of our programme of recruit, train and retain. A more permanent post is anticipated to be available by the end of the programme.
There may be travel between our two sites at times (Ruyton XI Towns and Bomere) for training and / or cover.
- Willingness to participate in training and development opportunities
- Good ICT skills
- Sufficiently fluent in spoken English to ensure effective performance in the role
- Good communication skills
- Ability to relate well to children and adults
- Ability to work well as part of a team
- Flexibility and reliability
- Ability to maintain confidentiality
- Good standard level of education
- 5 GCSE’s or equivalent, including English and maths
- NVQ Level 2 in administration or equivalent, or willingness to undertake this qualification.
- First Aid qualification
- Business Administration Apprenticeship Level 3
- Functional Skills in English and maths