Faringdon Learning Trust

Business Administration Level 3 Apprenticeship - Advanced (Level 3)

Faringdon Learning Trust (Employer)

New College Swindon (Training Provider)

Weekly wage £350.02
37.0 hours per week Monday to Friday, 7.5 hours per day. Core business hours are between 8am and 5pm.
18 months (duration)
8 November 2021(start date)
Business administrator (apprenticeship standard)
1 November 2021 (application closing date)
Register interest

Job Description

Faringdon Learning Trust have an opportunity for a Business Administration Apprentice to join the central trust team. With business functions such as HR, Operations, Governance and Recruitment all run centrally, the apprentice will be given access to experience and learn various business functions in support of their apprenticeship.

Responsibilities

  • General administrative duties such as scanning, filing, photocopying, emails, and updating information on SharePoint and the Trust business management system
  • Assist the central team business functions with office filing, archiving (in both electronic and hard copy format) and propose / implement improvements to filing systems where necessary
  • Assist the Marketing and Communications Officer with tasks including, but not limited to, marketing of events, consultations, campaigns, websites, and social media
  • Assist the HR Manager with a range of tasks including, but not limited to, administering the recruitment email inbox, checking applications for completeness before saving and responding to applicants, minute taking in meetings, creating staff files for new employees
  • Assist the Operations Manager with tasks including, but not limited to, scanning and adding supplier contracts and documents on to the Trust business management system, sourcing quotes and associated documentation for works, researching policies and procedures, updating the Trust approved supplier list and risk assessment register, providing reports on premises and health and safety matters following documented guidance and processes, and booking training for premises staff as required
  • Faringdon learning Trust (FLT) Employees are predominantly based at one location, but may be required from time to time to work at another school within the MAT. A full list of schools within FLT can be found at www.faringdonlearningtrust.org
  • Assist the Trust Secretary with tasks including, but not limited to, rebranding of Trust Policies, providing admin support (including minute taking) to the Trust Leadership Team meetings
  • Support the Trusts Senior Leadership Team (Chief Executive Officer, Chief Operational Officer and Director of Education) with administration tasks
  • Take minutes for staff/ department / Trust meetings, with potential to gain experience clerking in support of apprenticeship standard where requested
  • Assist with researching, administering and formatting Trust policies, ensuring branding is current
  • Basic word and data processing using IT systems to produce emails, letters, documents, reports etc.
  • Order stationery, office supplies and promotional goods as required
  • Updating telephone lists and organisational charts
  • Secure handling of confidential information
  • Answering incoming telephone calls, taking messages and following up on these as and when required

General Duties

  • To understand and support a culture which supports the Trusts strategic priorities
  • To support teaching and learning by providing high quality support as part of a committed flexible team
  • At all times act in accordance with the agreed local and national policies and procedures
  • Contribute to the overall ethos/work/aims of Faringdon Learning Trust
  • Appreciate and support the role of other professionals
  • Attend and participate in relevant meetings as required
  • Participate in training and other learnings activities and performance development as required
  • Carry out other duties as required from time to time by line manager and other members of Central team where agreed
  • Follow the Trust's Health and Safety rules and procedures and adhere to safeguarding principles
  • Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description

Future Prospects

Has the potential to lead to a role within the Trust – no guarantees.

Reality Check

  • Regulated activity DBS will be required
  • You will need to complete pre-screening paperwork and have a chat with New College to discuss any experience, interest in the apprenticeship and how it is delivered
  • You will need to complete initial assessments in maths and English
  • By submitting your application, you confirm that you are happy for New College Swindon to share your information with the employer as part of the application process

Skills Required

  • Experience using computer applications such as Microsoft Word, Excel and Outlook
  • Keen attention to detail
  • The ability to get to grips with new IT systems quickly
  • Effective written and verbal communication skills 
  • Problem solving skills and ability to apply a methodical approach to challenges

Qualities Required

  • An interest and willingness to develop new skills
  • Enthusiastic approach to business administration
  • Flexible and eager to learn
  • Ability to handle confidential material maintaining confidentiality and integrity
  • A flexible approach to duties

Qualifications Required

5 GCSEs including maths, English and ICT at GCSE Grade A*-C / 9-4 or equivalents, (or willing to undertake Functional Skills level 2) with demonstrable written and spoken skills.

Training Provided

Business Administration Level 3 Standard

On the job training will be delivered by the Employer and Apprenticeship delivery will be with New College and will consist of the following elements:

  • Diploma in Business Administration Level 3

On Programme Assessment

  • Portfolio of evidence
  • Technical knowledge and understanding
  • Assessment of behaviours and skills
  • Technical Competencies

End-Point Assessment

  • Knowledge Test
  • Project Presentation
  • Portfolio-based Interview

English*

Maths*

* A relaxation/proxy will apply if the candidate has achieved relevant qualifications at the acceptable level/grade

Register interest

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