Business Admin Apprentice Assistant - Advanced (Level 3)

Northgate Lighting Limited (Employer)

Lifetime Training Group (Training Provider)

Weekly wage £161.25
37.5 hours per week 37.5hrs p/w Monday to Friday 9am-5pm, 30min lunch
65 weeks (duration)
3 May 2021(start date)
Business Administrator (apprenticeship standard)
26 April 2021 (application closing date)
Register interest

Job Description

Dealing with all aspects of purchasing and inventory control, the ideal candidate with have an outgoing personality, the drive to go the extra mile to ensure that service levels are kept consistently high and great attention to detail.


The following provides an overview of the key responsibilities and tasks. This list is not exhaustive or exclusive, and you may be asked to carry out other appropriate duties within your role, and across the company.

Chasing Overdue Purchase Orders:

  • Chasing overdue purchase orders with suppliers
  • Re-dating the system and effectively communicating delays to the wider business
  • Dealing with queries / questions from suppliers
  • Scores tracked from a report called DDQ (delivery date quality)

Obtaining Prices:

  • Assisting the sales team by obtaining prices from suppliers.
  • Contacting the supplier by phone or email with quantities and delivery timescales to obtain the best price
  • Feeding this information back to the sales team in a timely manner

Invoice Queries:

  • Checking queries on invoices including wrong value, wrong quantity, wrong stock, goods not received etc.
  • Contacting suppliers as necessary and investigating the issues
  • Providing corrected / approved checked invoices to Accounts within agreed timescales

Discontinued Stock Items:

  • Informing sales team of discontinued items from orders, updating the product code on Nav, removing from purchase order, sourcing an alternative product if appropriate and checking outstanding Sales orders

Product Sourcing:

  • Contacting suppliers to source special orders and none stock items. Identifying opportunities for cost saving within our current product portfolio

Ancillary Purchases e.g. Packaging and Stationery:

  • Liaising with the warehouse on stock counts and placing packaging orders accordingly. Monitoring stationery usage and replenishing as needed

Maintaining Non Conformance Log:

  • Collating details in relation to supplier/internal non conformance and chasing through resolutions accordingly in line with our ISO quality manual

Stock Control Duties:

  • Working with our stock control supervisor to maintain accurate stock levels, performing stock checks and investigating discrepancies

Future Prospects

  • Role can progress to purchasing assistant, purchasing manager, stock control supervisor, goods inwards team leader, product technician

Reality Check

The current National Minimum Wage for an apprentice is £4.30 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year. Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year. The minimum wage rates are £6.56 an hour for 18-20 year olds, £8.36 for anyone aged 21 to 24 and £8.91 for those over 25.

Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week). These rates apply from 1st April 2021.

The Apprenticeship National Minimum Wage guide is updated every April (ANMW):

Skills Required

  • Computer literacy (office/outlook)
  • Communication Accountability
  • Taking pride in their work
  • The successful candidate will be expected to be confident and possess a clear, precise, friendly telephone manner at all times

Qualities Required

  • Conscientious
  • Accountable/takes pride in work
  • Attention to detail

Qualifications Required

  • GCSE in maths, grade C/4 or equivalent would be preferred (but not essential) as some of the tasks will involve working with numbers

Training Provided

  • Business Administrator Level 3 Apprenticeship Standard
  • Functional skills in maths, English & IT
Register interest