Responsibilities
The following provides an overview of the key responsibilities and tasks. This list is not exhaustive or exclusive, and you may be asked to carry out other appropriate duties within your role, and across the company.
Chasing Overdue Purchase Orders:
- Chasing overdue purchase orders with suppliers
- Re-dating the system and effectively communicating delays to the wider business
- Dealing with queries / questions from suppliers
- Scores tracked from a report called DDQ (delivery date quality)
Obtaining Prices:
- Assisting the sales team by obtaining prices from suppliers.
- Contacting the supplier by phone or email with quantities and delivery timescales to obtain the best price
- Feeding this information back to the sales team in a timely manner
Invoice Queries:
- Checking queries on invoices including wrong value, wrong quantity, wrong stock, goods not received etc.
- Contacting suppliers as necessary and investigating the issues
- Providing corrected / approved checked invoices to Accounts within agreed timescales
Discontinued Stock Items:
- Informing sales team of discontinued items from orders, updating the product code on Nav, removing from purchase order, sourcing an alternative product if appropriate and checking outstanding Sales orders
Product Sourcing:
- Contacting suppliers to source special orders and none stock items. Identifying opportunities for cost saving within our current product portfolio
Ancillary Purchases e.g. Packaging and Stationery:
- Liaising with the warehouse on stock counts and placing packaging orders accordingly. Monitoring stationery usage and replenishing as needed
Maintaining Non Conformance Log:
- Collating details in relation to supplier/internal non conformance and chasing through resolutions accordingly in line with our ISO quality manual
Stock Control Duties:
- Working with our stock control supervisor to maintain accurate stock levels, performing stock checks and investigating discrepancies
Future Prospects
- Role can progress to purchasing assistant, purchasing manager, stock control supervisor, goods inwards team leader, product technician
Reality Check
The current National Minimum Wage for an apprentice is £4.30 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year. Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year. The minimum wage rates are £6.56 an hour for 18-20 year olds, £8.36 for anyone aged 21 to 24 and £8.91 for those over 25.
Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week). These rates apply from 1st April 2021.
The Apprenticeship National Minimum Wage guide is updated every April (ANMW): https://www.gov.uk/national-minimum-wage-rates
Skills Required
- Computer literacy (office/outlook)
- Communication Accountability
- Taking pride in their work
- The successful candidate will be expected to be confident and possess a clear, precise, friendly telephone manner at all times
Qualities Required
- Conscientious
- Accountable/takes pride in work
- Attention to detail
Qualifications Required
- GCSE in maths, grade C/4 or equivalent would be preferred (but not essential) as some of the tasks will involve working with numbers
Training Provided
- Business Administrator Level 3 Apprenticeship Standard
- Functional skills in maths, English & IT
