Gowling Wlg (UK) Llp

Bid and Proposal Co-ordinator Level 3 Apprenticeship - Advanced (Level 3)

Gowling Wlg (UK) Llp (Employer)

The Jga Group (Training Provider)

Wage Competitive salary
35.0 hours per week Standard hours of work are 9.30 am to 5.30 pm Monday to Friday with 1 hour for lunch (35 hours per week)
21 months (duration)
30 October 2021(start date)
Bid and proposal co-ordinator (apprenticeship standard)
30 September 2021 (application closing date)
Register interest

Job Description

An exciting opportunity to join as a Level 3 Apprentice within the Bids team in Business Development. The Bids Apprentice will support the Bids team in providing a full service to help the firm and their internal clients meet their business objectives.


An exciting opportunity to join as a Level 3 Apprentice within the Bids team in Business Development.

The Bids Apprentice will support the Bids team in providing a full service to help the firm and their internal clients meet their business objectives. This will include but not be limited to:

  • To champion knowledge management within the Bids team (and wider Business Development department) by developing/promoting uptake of knowledge management practices.
  • To facilitate the communication of complex information by collating and developing text.
  • To contribute to and/or successfully deliver compliant and winning Bids as required

There will be ongoing reviews to assess how you are doing with time to complete your 20% off the job requirements as part of your apprenticeship.

The experience gained at Gowling WLG will provide an excellent insight into the operation of a Bids team at a large, international corporate firm, along with valuable all-round marketing experience.  It will also provide an opportunity to link theory and practice in a collaborative and friendly environment.

Main duties and responsibilities:

  • Knowledge Management/team administration
  • Leading on, managing and developing sophisticated knowledge management practices within the Bids team
  • Researching and gathering information from around the firm to incorporate current knowledge into Bids collateral/disseminate knowledge to the Bids team
  • Responsible for identifying relevant content for re-use from the Bids team output and maintaining a robust Bids content library
  • Responsible for the identification and processing of new tender opportunities through online portal systems, and the dissemination of active tender communications to the Head of Bids, wider Bids team and key fee earner stakeholders where necessary
  • Monitoring, managing and reporting on win/team statistics for the Bids team to the Head of Bids
  • Supporting Bids Managers with setting up meetings and co-ordinating diaries as required

Technical Author:

  • Interviewing fee earners to create the first draft answers and to shape the structure and content for the bid or one to one sales proposal
  • Manage internal client brief for one to one sales documents including taking and developing a brief with the relevant partner/fee earner
  • Identifying gaps in current Bids Library text and developing new text, including liaising with subject specialists in Bids, Business Development, or Business Services Teams and Legal Teams
  • Copy-editing and proofreading to provide best practice, current market expectations, current firm wide information, and team standards regarding written quality and brand

Junior Bids Management as required to assist with peaks in workload:

  • Responsible for successfully delivering compliant PQQs/RFIs and lower value ITTs/RFPs, strategically managing the Bid process from identification to post-submission
  • Responsible for liaising with the compliance and financial teams to ensure good governance of regulatory and financial risks
  • Contributing to the credence of the firm brand through high-quality presentation of Bid submissions
  • Assisting with commercial decisions, by providing guidance on current market expectations and utilising (internal) market knowledge
  • Supporting in rehearsing teams and producing collateral for presentations any other reasonable duties delegated by a member of the Bids team

Future Prospects

  • Will confirm after apprenticeship has been completed 

Reality Check

Working flexibly, working fairly.

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse – and with clients often working to a 24/7 rhythm – having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

Under our Agile+ policy, we offer a hybrid approach to office and remote working, with up to 50% remote working available over the course of an average month.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team – while maintaining that all important work-life balance.

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment.  The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfill everyone's potential and together to achieve personal and business goals.

Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). For more information please visit: https://www.gov.uk/national-minimum-wage-rates

Skills Required

  • Excellent communicator, both verbally and in writing, with attention to detail
  • Effective time management and organisational skills – able to juggle and prioritise numerous tasks
  • A good knowledge of Word, Excel and PowerPoint

Qualities Required

  • Self-motivated team player used to working to deadlines
  • An understanding of the strategic value of communications and marketing
  • Positive and confident interpersonal style
  • A desire to develop skills and knowledge with a strong sense of initiative
  • Aligned with our values of Teamwork & Collaboration, Different & Better and Continuous Improvement
  • Willing to go the extra mile to get the job done

Qualifications Required

  • GCSEs (or equivalent) in English and maths at grade 4 (equivalent to a C) or above is essential
  • A degree would be desirable

Training Provided

Bid and Proposal Co-ordinator Level 3 Apprenticeship Standard:

  • The programme will be delivered over an 18-24month time frame and includes monthly workshops supported with on-going 1:2:1 interaction with the learner
  • After the training phase learners will pass through to a 3 months’ end-point assessment (EPA) phase
  • This will be spent in preparation for their independent EPA against the official Standard of the skills, knowledge and behaviours deemed necessary by the industry, in order to competently perform the role
  • If the Apprentice does not have level 2 English and/or maths (or equivalent), there will be a small number of additional classes and access to online resources to prepare for functional skills assessments


Register interest


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