Training and Apprenticeships in Construction Limited

ATA Level 3 Human Resource Support Apprenticeship - Advanced (Level 3)

Training and Apprenticeships in Construction Limited (Employer)

Trac (Training Provider)

Weekly wage £334.12
37.5 hours per week Monday to Friday, 37.5 hours per week, times to be confirmed.
18 months (duration)
1 June 2021(start date)
HR Support (apprenticeship standard)
30 May 2021 (application closing date)
Register interest

Job Description

This role will involve learning all elements of being in a HR support Role based in Lenwade.

Responsibilities

What will the apprentice be doing on site

  • Maintain paperwork and computer systems
  • Maintain all employee records accurately and efficiently
  • Inputting data into the employee database, PeopleHR, including new starters’ details, training, appraisal and employee documents
  • Filing, photocopying, shredding, dealing with the incoming and outgoing post, and other general admin functions
  • Help to manage the HR inbox and respond to a range of internal and external queries
  • Ensure all personnel files are set up legally and kept up to date - Ensure the maintenance of employee records, ensuring complete accuracy and confidentiality. Ensure all documentation is electronically filed on People HR
  • Producing letters, induction pack, crew handbooks, polices/procedures, forms, minutes and other HR related correspondence
  • Create offer packs, contracts of employments, change to contract letters
  • Support the administration of the DBS process including supporting the HR Advisor on a regular basis with DBS requests, DBS applications including ID checks, maintaining the database and dealing with related queries
  • Reply to all incoming correspondence
  • Assist with health and safety issues including recording training onto the PeopleHR database
  • Setting up meetings and welcoming visitors
  • Assist with starters paperwork queries, checking paperwork to ensure that starters meet legal requirements and policy requirements and that all documentation is present and completed. Exploring any issues and ensuring they are dealt with
  • Gathering and checking paperwork for new starters, involving gathering references, writing offer letters and carrying out ID checks
  • Assist with the recruitment process including placing adverts, producing recruitment timetables, producing letters and e-mails, responding to queries and concerns, marking tests and supporting managers
  • Processing Leavers records, exit interviews and record data for future analysis. Maintain accurate records to ensure continued right to work in the UK
  • Assisting the HR team with ad hoc projects and duties as required
  • Maintain the HR section of the website, updating when necessary and finding ways to continuously improve it
  • Administration of training, including booking events, marketing events, booking and cancelling delegates, producing monthly training reports, maintaining the training diary and co-ordinating trainers’ availability to produce new training calendars each year
  • Providing employees with training on Recruitment and HR systems
  • Ensure the payroll team have all necessary information to process the monthly payroll
  • Collate information relating to sickness absence and ensure PeopleHR is regularly updated and prepare monthly reports
  • Collate and run reports on crew annual leave
  • Support the team in employee engagement activities including updating PeopleHR and circulating monthly newsletters
  • Updating policies and the staff handbook
  • Maintain absolute confidentiality
  • Maintain an awareness of HR best practice at all times
  • Promote the caring and professional ethos
  • Work in compliance with all statutory laws and regulations, with special attention to health & safety
  • Ensure that you are punctual for work at all times. In the event that you are unable to attend work, please follow the company’s absence reporting procedures as set out in the company handbook
  • Support and assist colleagues to ensure efficient service is delivered. Ensure effective communication and cooperation with other departments. Actively promote and participate in the training, development and motivation of staff

Future Prospects

Progression will be available on completion of the apprenticeship.

Reality Check

Reliable transport to Lenwade is essential. 

Skills Required

  • Customer service (ability to consistently deliver high levels of customer service)
  • Communication skills (effective face to face, written, oral and communication skills)
  • Teamwork (ability to work effectively as part of a team)
  • Organisation (ability to be always punctual for work and to plan, prepare and organise for service)
  • Accuracy, quality & attention to detail and Confidentiality

Qualities Required

  • A friendly professional manner and appearance
  • Driven and self-motivated

Qualifications Required

Educated to at least GCSE standard, with passes at Grade C/4 (or equivalent) in English and Mathematics.

Training Provided

Training will be delivered by SWARM and the successful applicant will receive a Level 3 HR Support Qualification on completion of the apprenticeship.

Register interest

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