Warwick District Council

Arts Administration Event Assistant Apprentice - Advanced (Level 3)

Warwick District Council (Employer)

The West Midlands Creative Alliance Limited (Training Provider)

Annual wage £8,919.00
37.5 hours per week Monday - Friday between 9am - 5pm
15 months (duration)
4 January 2022(start date)
Event assistant (apprenticeship standard)
10 December 2021 (application closing date)
Register interest

Job Description

The Warwick District Council headquarters are in Leamington Spa. It employs more than 500 people in a four storey building near to the River Leam. The district council deal with issues such as waste management, the collection of council tax, planning/building regulations, council housing and council house repairs.


The district was created on 1 April 1974, by a merger of the former Leamington Spa and Warwick municipal boroughs, the Kenilworth urban district and the Warwick Rural District. 

This apprenticeship opportunity will see you work within the Cultural Services Arts team, gaining skills, knowledge and experience of the district’s arts sector. To provide administrative support to the Programming and Marketing team.

  • To assist with the planning, organisation and delivery of performances, events, screenings, workshops and exhibitions across the service and it’s venues (the Royal Spa Centre, Royal Pump Rooms and Leamington Town Hall)
  • To liaise with colleagues, promoters, artists, hirers, visitors, and partner organisations
  • To respond to general enquiries by email, telephone or post and to deliver day to day office functions
  • To support the Marketing Officers with promotional activity
  • To assist with the process of invoicing and payments, the costing of events, creating quotations and assisting with financial record keeping
  • To assist the Learning & Engagement Officer in developing, delivering and evaluating community arts projects, activities and workshops

Future Prospects

Full time employment

Reality Check

Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). https://www.gov.uk/national-minimum-wage-rates

Skills Required

Essential Skills

  • Some previous experience of being part of a team, through sport, social activities or other interests
  • Adaptability
  • Excellent communication skills both verbally and in writing
  • Attention to detail

Desirable Skills

  • To contribute to team working
  • Ability to work with people of all backgrounds
  • Ability to learn and develop within the workplace

Qualities Required

  • Willingness to learn
  • Knowledge and passion for the arts
  • Able to show initiative and proactive approach
  • Commitment to customer care

Qualifications Required

  • 5 GCSE at grade C inc Maths and English
  • IT literate including knowledge of main Microsoft office software

Training Provided

Event Assistant Level 3 Standard

Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You will finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.

Training is a blended learning delivery model: online learning, classroom sessions, work-based training, independent research, workplace projects, one-to-one support and training. Your training will include:

  • Preparing for your apprenticeship
  • Preparing for your employer
  • The need for events
  • The expectations of your customers and clients
  • Knowing your stakeholders and vendors
  • Event logistics
  • Event rules and regulations
  • Making technology work for your event
  • Analysing event success
  • Preparing for your event

For a full overview of the event assistant standard please click on the following link: https://creativealliance.org.uk/apprenticeships/events-assistant-level-3/

Register interest


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This page contains public sector information licensed under the Open Government Licence v3.0. The information provider is the Education and Skills Funding Agency.