Administrative Assistant Apprentice - Advanced (Level 3)

Gibson Dunn & Crutcher (Employer)

Paragon Training Academy Ltd (Training Provider)

Weekly wage £416.50
35.0 hours per week Monday to Friday, times to be confirmed
18 months (duration)
4 April 2022(start date)
Business administrator (apprenticeship standard)
31 March 2022 (application closing date)
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Job Description

The Administrative Assistant will be assisting the Director of Administration and Business Office & HR Coordinator with day-to-day operations to support the smooth running of the London office, in a busy, fast-paced international law firm.

Responsibilities

Your roles and responsibilities will include but not be limited to:

  • Managing the employee absence recording and tracking process.
  • Assist with the recruiting process, including interacting with recruiters, coordinating interviews, managing pre-hire administration and on-boarding processes.
  • Assist with filing, scanning and general management of documents.
  • Help draft letters.
  • Assist with organisation and implementation of the office social events.
  • Gain experience supporting other departments on an ad hoc basis.

What can we offer you?

  • Smart casual dress code
  • Close to London Blackfriars station and other good transport link
  • 25 days of holiday per calendar year, pro-rated for joining date
  • 1 extra day of holiday for Birthday Leave to be taken within 2 weeks of birthday
  • Train season ticket and CycleScheme loans available
  • Discounted gym membership with GymFlex
  • Pension scheme: for a maximum of 4% of basic salary contributed by the employee, the Firm will contribute 5%. If employee contributes via salary sacrifice, Firm adds NI savings to its contribution.
  • Employee Assistance Programme: includes 6 counselling sessions and up to 20 days per year of back-up child/elder care.
  • Medical, Dental, Life and Income Protection insurance are available if conditions are met
  • Maternity Leave: in addition to statutory benefits, if conditions are met the Firm provides up to 18 weeks at full pay.
  • Paternity Leave: in addition to statutory benefits, if conditions are met the Firm provides up to 2 weeks at full pay
  • On site canteen with discounted hot meals and salad/deli plus unlimited free hot drinks

Future Prospects

  • Upon successful completion of this Apprenticeship you will be eligible for higher level Apprenticeships.

Skills Required

  • Can undertake multiple tasks and prioritise accordingly.
  • Proactive and organised.
  • Excellent client service skills.
  • Strong verbal and written communication skills, good numeracy skills.
  • Familiarity with Word, Excel and PowerPoint.
  • Good interpersonal skills, with a friendly, approachable manner.

Qualities Required

  • Willingness to work overtime when required.
  • Discrete and professional.
  • Demonstrates initiative, thinks clearly and logically.

Qualifications Required

There are no entry requirements for this position.

Training Provided

  • Paragon Skills is a leading national Apprenticeship training provider supporting over 4,000 learners through their training, and 1,500 organisations to consistently deliver high quality Apprenticeships across their businesses. Paragon Skills achieves some of the highest success and achievement rates in the industry. Its extensive experience across multiple specialisms has contributed to an overall achievement rate of 71.4% (2018/19) exceeding the national average of 65.6%, and an Ofsted Grade 2 Good rating.
  • Upon successful completion of this 18 month Apprenticeship you will have achieved: Level 3 Business Administrator.
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