Seadrill Management Ltd

Administration Assistant Apprenticeship

Employer:

Seadrill Management Ltd

Training Provider:

BPP PROFESSIONAL EDUCATION LIMITED

Weekly wage £384.30
35.0 hours per week Monday - Friday, shifts TBC.
duration: 15 months
start: 20 January 2020
London
Advanced(level 3)
Business Administrator (apprenticeship standard)
30 September 2019 (application closing date)
Acting as support to the Executive Assistant, the role holder will provide general and PA type support to SVPs, VPs, Directors and Corporate teams in Seadrill’s Corporate London office. The Admin Assistant will also form part of the office support team for the Corporate head office functions.

Responsibilities

As an Administration Assistant Apprentice with Seadrill, your duties will include but not be limited to:

  • Arrange international travel for VPs and Directors, including visas, travel packs and agendas as appropriate
  • Extensive diary management; arranging meetings internally and externally, booking meeting rooms
  • Ordering lunches and arrange refreshments for meetings as necessary
  • Process Expenses for Senior Management team
  • Provide support and assistance to prepare and distribute files and information for key business meetings
  • Together with the office support team, research, arrange and event manage offsite meetings, events and conferences
  • Fielding calls and taking messages
  • Arranging signing, scanning and couriering of documents, compiling and binding information packs
  • Ensure adequate cover in the office, working alongside the office support team as required
  • Ensure the smooth-running of the office area
  • Maintain strict confidentiality both internally and externally, especially of sensitive information you may be exposed to
  • Meet and greet visitors to SVPs, VPs and Directors
  • Collate inputs and record and distribute minutes and actions for meetings, events and calls
  • Submit Purchase Orders and Good Receipts
  • Ad-hoc duties as required
  • Support and stand in for wider office support team as required, e.g. Reception duties, other office support

Future Prospects

There may be opportunities for progression upon completion of the apprenticeship.

Reality Check

Benefits:

  • Cycle to work scheme
  • Free lunches on Tuesday and Thursdays
  • 10% employer contribution

Please ensure that you apply for the position as soon as possible to avoid disappointment. The closing date is a rough guideline as to when an advert will close. The advert may close before the given closing date if the employer has filled the position(s).

Skills Required

  • Ambitious and self-motivated
  • Highly organised and a structured approach
  • Excellent time management and prioritizing skills 
  • Excellent attention to detail, including proof reading
  • Able to work to tight deadlines
  • Excellent professional judgement
  • Excellent Microsoft Office skills, Outlook, PowerPoint Word and Excel
  • Knowledge of Skype for Business would be desirable
  • A self-starter, able to work on own initiative
  • Supportive approach, a can-do, positive attitude
  • Flexible approach, no job too big or too small
  • Effective communication skills both verbal and written, able to develop excellent, trusted relationships with colleagues and external suppliers

Qualities Required

The ideal candidate will have an eye for detail, strong communication, organisational and computer skills, and enjoy working in a fast-paced environment.

  • Used to working at a fast pace with short deadlines
  • Logical thinker
  • The ability to organise and prioritise workload.
  • Extremely detail oriented
  • Ability to work alone and as part of a team

Qualifications Required

Minimum of 5 GCSEs at grades A*-C/9-4 (or equivalent) including maths and English and 96 UCAS points (or equivalent).

Training Provided

As a Business Administration Apprentice with BPP, you will undertake the Level 3 Business Administrator apprenticeship standard, which will include:

  • Level 1/2 functional skills in maths and English (if required)
  • End-Point Assessment (EPA)

The apprenticeship will be delivered through a blend of live online learning, pre-recorded lectures and workplace support.

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